ENHANCING LIBRARY RESOURCE MANAGEMENT WITH A DIGITAL STOCK CONTROL SYSTEM
Abstract
The increasing demand for efficient, accurate, and scalable library resource management systems has highlighted the limitations of traditional manual stock control processes. This study presents the design, development, and implementation of a Digital Stock Control System (DSCS) specifically tailored for library resource management. The research adopts a mixed-methods approach, combining qualitative and quantitative data collection through interviews, surveys, and observations to identify pain points in existing library workflows. Guided by theoretical frameworks such as the Diffusion of Innovations Theory and the Technology Acceptance Model (TAM), the system was developed using Agile methodology to ensure iterative improvements and stakeholder feedback integration. The DSCS integrates core modules including inventory management, lending and return tracking, user role management, notifications, and reporting analytics. Technologies such as barcoding, RFID, and cloud-based database management systems were employed to enhance system efficiency, real-time tracking, and user experience. Following rigorous testing including unit testing, integration testing, performance evaluation, and user acceptance testing the system demonstrated significant improvements in operational efficiency, inventory accuracy, and patron satisfaction. Results indicated a 30% reduction in transaction times and a 15% improvement in inventory discrepancy resolution. Despite implementation challenges such as hardware limitations and user resistance, the project provided key insights into change management and the importance of staff training and stakeholder engagement. Recommendations for future development include AI-based predictive analytics, mobile integration, cloud scalability, and inter-library network compatibility. Overall, the DSCS offers a scalable, secure, and user-friendly solution, providing a replicable model for digitizing resource management across academic and public library systems.
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